News Portal - TouchPoint

Meeting Room Booking Software – A Pandemic Necessity

TouchPoint — Thu, 17 Jul 2025 02:51:08 +0600

Businesses must navigate the financial and operational challenges of coronavirus while rapidly addressing the needs of their people and customers.

Meetings are a necessary part of business, but what isnt necessary is the amount of time spent arranging them and the needless contact of people. By replacing manual booking methods with meeting room booking software, it can have a direct impact on overall performance and financial standing. Employees should be able to log in and book meetings, even when theyre away from the office. This will help your people in maintaining social distance and prevent the spread of coronavirus.

Key benefits:

Maximizes productivity

Users can quickly view available meeting rooms, invite attendees, and review useful details about each meeting room, such as their maximum capacity and floor plans. This helps your employee to focus on the most important things by saving a lot of time.

Hassle-free experience

In this COVID-19 situation, it is safe to avoid contact with people unnecessarily. So if a meeting is changed or cancelled, the attendees are notified immediately. This will provide them enough time to reschedule their meetings and prevent them from visiting the meeting room frequently.

Prevents double booking errors

Double bookings are a common error. This can be avoided as it will provide the users up-to-date meeting information and automatically detect and prevent users from booking rooms that already have meetings.

Better utilisation of existing resources

A good meeting room booking software will generate reports about room usage. This will help the users in planning things like the number of rooms needed in an office and the size of each meeting room.

Coronavirus pandemic has become a tech-opener for organisations. Digitalization is the only way to provide new revenue and value-producing opportunities. Using a centralized meeting booking system that can be accessed from any location, over any connection, and on any device is critical as working remotely is becoming mainstream.

Why your business needs Vendor Work Permit Software?

TouchPoint — Thu, 17 Jul 2025 02:41:08 +0600

TouchPoint's Work Permit Management solution is your gateway to efficient and secure facility operations. Work permits, or PTWs (Permits to Work), are crucial for ensuring safety and security during projects within large facilities. Our comprehensive system simplifies the process, from assessing the type of work to coordinating with vendors and conducting audits. With TouchPoint, you can seamlessly manage work permits, enhance workplace safety, and monitor compliance.

Customized Work Permit Management Solutions

Our system customizes permits to match job-specific safety measures. Whether it's heights, fire-related tasks, or high-voltage work, we provide a specialized checklist.

Seamless Vendor Collaboration

TouchPoint streamlines collaboration with external contractors. Easily gather vital workforce information and ensure compliance with ESI, PF, and other regulations. This promotes a safer working environment for all parties.

Precise Check-In/Check-Out Management

TouchPoint simplifies worker check-in/check-out. Create visitor passes and track their facility entry and exit times, enhancing visibility and ensuring the right personnel are on-site. It's a seamless approach for a secure, organized work environment.

Streamlined Audits and Incident Resolution

TouchPoint simplifies audit creation and management. Easily conduct safety compliance checks and promptly address recorded incidents. This proactive approach ensures a safe work environment for all stakeholders.

What are the benefits of a material management system in business?

TouchPoint — Thu, 17 Jul 2025 02:30:20 +0600

For any business, security and privacy are the two main concerns. An effective and reliablegate pass management systemhelps the business to consider these essentialities.

In simple words, the use of amaterial gate pass management systemhelps maintain the privacy of the intellectual and physical assets of the business. The management system helps keep a closer track of the entry and exit of all the business materials to stay updated.

Business benefits offered by the material management system -

1. Improved security:

One of the best benefits of a gate material management system to businesses is enhanced security. It helps keep an easy track of everything moving in and out about business activities.

2. Easy tracking:

Along with improved security, the materialgate pass systemalso helps easily track every business material used anywhere. The system also eliminates the chances of errors and mistakes with the automation of the entire process.

3. Transparent communication:

Another significant benefit of thematerial out gate passis maintaining transparent and consistent communication. Both the involved parties can remain in constant touch with the use of the material management system.

4. Accurate record:

The traditional manual ways of recording the material movements are prone to various errors and mistakes. On the other hand, theinward gate passeliminates the chances of errors and mistakes. As a result, it helps maintain accurate records for the movement of business material.

Final thoughts:

Thematerial gate pass management systemensures to add many excellent benefits to enhance the safety and privacy of the business. Therefore, using a reliableoutward gate passis highly recommended to make the most of the offered benefits.

Essential Features of a Contract Management Software

TouchPoint — Thu, 17 Jul 2025 02:26:51 +0600

Organizations have many business relationships through contracts and keeping track of its terms, obligations is difficult when the volume of contracts is high. Developing systems and using a contract management system simplifies the process of contract creation and management, right from initiation to renewal. It ensures real-time availability of reports and supplier performance, improves productivity while managing organizational risk and enhancing compliance.

Choosing the right contract management software is necessary and the top features one must have are:

1. Personalized Dashboard

The contract management software solutions that address unique organizational requirements must help in viewing the status of the current contracts, and any actions which require immediate attention. It must analyze contract details and refine information to create a variety of different supporting reports.

2. Reminders and Notifications

A good contract management software assists in sending reminders on upcoming renewals and alerts on pending obligations, terms and key provisions. Alerts & Notifications can be sent to manage timelines for pre-defined schedules or as escalations when scheduled activity is not occurring.

3. Centralized Repository

Safe storage of all contracts including drafts, order management documents, legal documents are stored in one place and can be viewed, edited and shared by all parties within that system. It not only improves transparency, but also helps all parties interact and collaborate within a single system that manages the documents securely and competently.

4. Easy to Use

Effective contract management solutions allow users to easily use, change and configure the setup to a new business process, avoiding the need for complex changes. It must have a core workflow system to facilitate and manage new contracts. Make sure the software has user-friendly contract management tools that help users navigate easily, increase compliance and adoption across the business, and make it sustainable over the long term

In response to the Covid-19 pandemic, to prevent and protect from virus exposure, reducing the time for issuing access card and gathering fingerprints of labours, contact less collection of electronic signature can be made effective.

Digital Visitor Management System for Hospitals during COVID - 19

TouchPoint — Thu, 17 Jul 2025 02:13:18 +0600

The COVID-19 pandemic continues to persist, but the lockdown has been almost taken off. Even in case of health emergency, many patients are hesitant to visit the hospital for the fear of the virus spread. In order to minimize the spread of COVID-19 in the hospitals and to make all visitors feel safe, installation of a digital visitor management system is absolutely necessary.

Benefits of Visitor Management System in Hospitals:

1. Keeps a track of large records

It can track different categories of visitors like patients, doctors, medical representatives, attendees, staffs, etc.

2. Digital Health Screening Form

By filling a Health Screening Form on the mobile phone during the check in process, we can understand the health condition of the visitors.

3. Generation of e-passes

It is very difficult to make everyone in the hospital to wear a tag all the time. Visitor management system will auto-generate passes with validity periods for different categories of visitors and they can be e-passes or QR code based passes.

4. Self-registration kiosks

In this pandemic, there is a huge shortage of man power. By setting up a self-registration kiosks, we need not assign a person in the reception unnecessarily.

There are yet many more advantages like keeping visitor and patient information confidential, visually identifying visitors, increasing security, real-time patient admissions and discharges with customized reports, enhancing the organization's reputation and making visitors and employees feel safer.

Hospitals are premises with complex needs, by installing a visitor management system we can make every visit count.